Incoming
Logged
Calendar
9:00 AM
11:00 AM
2:30 PM
Visit scheduled
Answer & Schedule
Log requests and turn them into booked maintenance visits or tours immediately.
AI for Property Management
The AI answering service that schedules maintenance & tours for your properties
Most property management answering services take a message and leave you to call back. Voxiplan answers tenant calls, triages emergencies, schedules maintenance visits and property tours — with real scheduling logic built in. 24/7, across every property you manage.
No credit card required
Answers every call
Integrations ready
Calendar sync
"Hi, I'm in unit 4B. The kitchen faucet is leaking badly and I'd like to schedule a repair."
"I'll log that right away. Let me find an available time for your maintenance visit."
Request logged
Live
Unit 4B — Kitchen
Issue: Leaking faucet
Priority: Medium
Plumbing — Unit 4B
Tomorrow, 9:00 AM
Tenant confirmed
Customer story
"The AI sounds great and is very responsive. Residents love it because they feel heard, and prospects get the information they need right away. It even books viewings directly into our calendar."
Jody Steffan
Property Manager, ZPG Companies
Scheduling-first AI
Other tools just answer calls. Voxiplan books them.
Most AI receptionists stop at taking a message. Voxiplan adds real scheduling logic, calendar sync, booking rules, and instant follow-up in the same flow.
24/7 Triage
Handle tenant issues and prospect calls around the clock, with urgency built in.
Burst pipe — Unit 7A11:42 PM
Tour request — 2BR8:15 PM
HVAC issue — Unit 3C6:30 AM
24/7
Emergencies triaged
Scheduling Rules
Maintenance window9 AM–5 PM
Tour slots30 min each
Buffer time15 min
Max tours/day6 slots
Tenant notified
Smart Scheduling
Maintenance windows, tour slots, and buffers stay organized across properties.
Competitive Edge
Property teams can triage, schedule, and follow up without another answering layer.
Voxiplan
TriagesSchedulesBooks
Other services
Message
Schedules visits, not just messages
Why Voxiplan
Why property management professionals choose Voxiplan
Property Management teams need speed, context, and reliable booking logic. These are the operational wins they care about most.
Stop losing prospects to voicemail
Renters search multiple listings at once. If they call and reach voicemail, they move on to the next property. Every missed call is a vacant unit staying vacant longer.
Triage emergencies automatically
A burst pipe at 2 AM needs immediate action. A dripping faucet can wait until morning. Voxiplan asks the right questions and escalates only true emergencies.
Schedule tours without the back-and-forth
Prospects want to see a unit now, not trade voicemails for two days. Voxiplan checks your availability and books the tour during the call.
Handle calls while you're showing a unit
You can't answer the phone mid-tour. Your AI receptionist handles every call — maintenance requests, tour bookings, tenant questions — while you focus on who's in front of you.
Manage multiple properties from one system
Whether you manage 10 units or 500, Voxiplan knows which property the tenant is calling about and applies the right rules for each.
Reduce costs vs. traditional answering services
Traditional property management call centers charge per-minute rates that add up fast. Voxiplan is a flat monthly rate based on call volume — no surprises.
Quick setup
Set up in minutes , not days
Launch fast without changing your phone number or rebuilding your workflow. Each step is designed to get you live with minimal admin overhead.
yourproperty.com
Oakwood Apartments — 48 units
Riverside Condos — 24 units
Downtown Lofts — 16 units
Property portfolio imported
1
Add your properties
Enter your properties, unit details, pet policies, amenities, and maintenance protocols. We'll pull key info from your website automatically.
Call Rules
Book tours
Log maintenance
Escalate emergencies
Routing preview
2
Set your call rules
Configure how to handle maintenance requests, tour bookings, emergency escalation, and tenant inquiries — each property can have its own rules.
Main office line
555-PM-7000
forward
Voxiplan
Property desk active
3
Forward your calls
Keep your existing office number. Forward calls to Voxiplan — all calls, overflow only, or just after-hours. Works with any carrier.
Request logged
Unit 4B leaking faucet
Visit scheduled
Tomorrow, 9:00 AM
Summary sent
Property manager notified
4
Focus on your properties
Maintenance visits get scheduled, tours get booked, emergencies get escalated, and you get instant summaries with full transcripts.
Use cases
How property management professionals use Voxiplan
From lead capture to routing and appointment handling, these are the conversations property management teams automate most often.
Maintenance request intake & scheduling
Collect unit number, issue details, access instructions, and urgency level. Then schedule the maintenance visit directly into your calendar — all during the call.
Book property tours automatically
Voxiplan checks your real-time availability, offers open tour slots, and confirms the booking with the prospect. No manual follow-up needed.
After-hours emergency triage
Define what counts as a true emergency — burst pipes, security issues, no heat. The AI asks targeted questions and only escalates what truly can't wait.
Prospect screening & lead capture
Gather move-in timeline, budget, pet situation, and income details before the tour. Qualify prospects so you spend time on serious renters.
Answer property questions 24/7
Add unit details, pet policies, parking, amenities, and lease terms to the knowledge base so the AI answers confidently around the clock.
Multi-property management
Each property gets its own rules, knowledge base, and scheduling. Route calls to the right property manager automatically.
Platform features
Everything you need, nothing you don't
A focused toolkit for answering, booking, routing, reminders, and follow-up, without the operational clutter of generic call center software.
AI phone answering
Natural voice AI answers every tenant and prospect call with warmth and professionalism.
Direct calendar booking
Tours and maintenance visits booked straight into your calendar in real time.
Maintenance intake
Structured requests with unit number, issue type, urgency, and access instructions.
Scheduling rules
Maintenance windows, tour slots, buffer times, and max bookings per day — all enforced.
30+ languages
Auto-detect tenant language and respond naturally. Great for diverse communities.
Instant notifications
Call summaries, recordings, and transcripts by email and text after every call.
Team routing
Route calls to the right property manager based on property, issue type, or your rules.
Payment collection
Collect tour deposits or application fees at booking time via Stripe.
Emergency escalation
True emergencies trigger immediate calls to your on-call team. Non-urgent issues wait.
Property knowledge base
Add unit details, policies, amenities, and FAQs so the AI answers with confidence.
SMS & website chat
Two-way texting and website chat using the same AI knowledge and scheduling logic.
Call transcripts
Full transcripts and recordings for every call — searchable, exportable, and stored securely.
Works with your stack
Integrates with tools you already use
Connect calendars, automations, communication tools, and payments so every booked conversation lands in the systems your team already trusts.
Google Calendar
Real-time sync with your Google calendar to find availabilities, schedule and edit appointments automatically.
View integration
Outlook Calendar
Connect Voxiplan with your Outlook Calendar to manage availabilities and sync appointments instantly.
View integration
Office 365
Connect Voxiplan to Office 365 Calendar to streamline scheduling and keep your availability accurate.
View integration
Exchange Calendar
Connect Voxiplan with your Microsoft Exchange calendar for a robust seamless 2-way-sync.
View integration
iCloud Calendar
Connect Voxiplan with your iCloud / Apple Calendar for real-time updates and seamless availability management.
View integration
Stripe
Collect deposits or full payments at booking time with Stripe so confirmed appointments are paid before the service starts.
View integration
Google Meet
Automatically generate Google Meet links for virtual appointments so customers receive the meeting details right when they book.
View integration
Zoom
Automatically generate Zoom meeting links for virtual appointments so customers receive the right conference details as soon as they book.
View integration
Frequently asked questions
The most common questions property management teams ask before switching to AI phone answering and scheduling.
Most property management answering services — whether human call centers or AI — just take messages. You still have to call the tenant back and schedule the repair visit yourself. Voxiplan has real scheduling logic built in. It triages the issue, checks your maintenance calendar, schedules the visit with the tenant, and adds it to your calendar — all during the call.
Stop losing tenants and prospects to voicemail
Get the only property management AI answering service that doesn't just take messages — it triages emergencies, schedules maintenance visits, and books tours with real scheduling logic built in.
Start free trial
No credit card required.