Step 1
Set services and availability
Define appointment types, durations and staff schedules. Connect calendars so existing commitments are considered before a time is offered.
Online appointment scheduling
Online booking that follows your scheduling rules
Let customers choose a service and book an available time on your website. Connect your calendars, set staff availability, and use AI assistance for booking requests in chat and SMS.
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From your availability to a confirmed appointment
Step 2
Share your booking page
Add your booking link to customer messages or embed the booking widget on your website. Customers choose from the times you make available.
Step 3
Confirm and remind
Send booking confirmations and schedule email or SMS reminders. Customers can manage their appointment within the rules you set.
Keep the details of every booking in order
Start with one service
Choose its duration, assigned staff and available times, then test a booking before sharing the page.
Set availability per service
Use different schedules for appointment types, team members and resources.
Send automatic reminders
Schedule confirmations and reminders around each appointment.
Coordinate your team
Assign services and availability to the people and locations that deliver them.
Choose your calendar view
Switch between month, week, day and list views when planning your workload.
Show the right time zone
Display appointment times in the customer’s time zone when booking across regions.
Enhanced availability
Fine-tune availability for every team member
Set regular working hours for each team member and adjust availability for specific dates. Offer appointment times that fit the service and the person delivering it.
Individual schedules
Give each team member the availability that matches their working hours.
Date-specific changes
Adjust your usual schedule for time off or a different working day.
Team management
Match each booking to the right team member
Assign team members to services and locations. A customer can book an appointment that fits the availability of the people and resources it needs.
Service assignments
Choose which team members can deliver each appointment type.
Resources and locations
Plan the rooms, equipment and locations needed for a service.
Calendar sync
Sync your online calendar
Check connected calendars for existing commitments and add confirmed appointments to your calendar. Keep booking availability tied to the schedule your team uses.
Connected availability
Consider busy times before offering a new appointment.
Customer-facing time slots
Show customers bookable times without displaying calendar event details.
Booking rules
Your business, your rules
Set service durations, buffer time and booking notice. Define when customers can cancel or reschedule, and account for the staff and resources needed for each appointment.
Booking and cancellation notice
Decide how far ahead a customer can book or change an appointment.
Time between appointments
Add buffers for preparation, travel or finishing the previous service.
Combined availability
Offer times when the required people and resources are available.
Customization
Customize the layout and forms
Use your branding on the booking page and ask the questions needed to prepare for the appointment. Keep the form focused on information your team will use.
Your booking page
Use your logo and colors to make the booking page recognizable.
Custom booking questions
Ask for details relevant to the selected service.
A link or website widget
Choose how customers reach your booking page.
Integrated payments
Collect payment when customers book
Connect Stripe to collect a deposit or full payment during booking. Set the payment requirement for the service so customers can complete it as part of their reservation.
Deposits
Ask for a payment toward the appointment when it is booked.
Full payment
Collect the service price during the booking process.
Connect the calendars you already use
Connect Google Calendar, Outlook, Microsoft 365, Exchange or iCloud to check availability and keep appointments in your calendar.
Google Calendar
Real-time sync with your Google calendar to find availabilities, schedule and edit appointments automatically.
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Outlook Calendar
Connect Voxiplan with your Outlook Calendar to manage availabilities and sync appointments instantly.
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Office 365
Connect Voxiplan to Office 365 Calendar to streamline scheduling and keep your availability accurate.
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Exchange Calendar
Connect Voxiplan with your Microsoft Exchange calendar for a robust seamless 2-way-sync.
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iCloud Calendar
Connect Voxiplan with your iCloud / Apple Calendar for real-time updates and seamless availability management.
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Built for businesses that work by appointment
Set up services, durations, staff and locations to match the appointments your customers book.
Health and medical
Beauty and wellness
Fitness and sports
Professional services
Online booking with AI scheduling assistance
Give customers a booking page they can use themselves, with an AI assistant for scheduling requests in chat and SMS. Both work with your availability and booking rules.
Self-service online booking
Customers choose a service, select an available time and receive their booking confirmation.
See website bookingAI assistant for chat and SMS
Help customers book, cancel or reschedule through a conversation, using your configured availability and booking rules.
See AI scheduling assistanceAutomated appointment messages
Use confirmations and reminders to keep customers informed before their appointment. These messages follow the schedule you configure.
See automatic reminders Looking for a business phone system? Explore VoxiPlus
Less coordination around each appointment
Put the routine steps around a booking in place, so your team can focus on the appointment itself.
Fewer scheduling exchanges
Let customers choose from available times instead of arranging every appointment by email.
Help customers remember
Send reminders with the appointment details and a way to manage the booking.
Booking beyond opening hours
Keep your booking page available when your team is away, while offering only the appointment times you define.
Online scheduling questions
Practical answers about booking pages, calendars and AI assistance.
How do I start accepting appointments online?
Create a service, set its duration and availability, connect your calendar, and test the booking flow. Then share your booking link or embed the widget on your website.
Which calendars can I connect?
Voxiplan supports Google Calendar, Outlook, Microsoft 365, Exchange and iCloud. Choose which calendars to check for conflicts and where to add confirmed appointments.
Can I manage different staff schedules and locations?
Yes. Assign staff to services and locations, then set their availability. You can also account for resources needed for an appointment.
Can customers reschedule or cancel their bookings?
Yes. Customers can manage their appointments within the cancellation and rescheduling windows you configure.
Can I take a deposit or full payment when someone books?
Yes. Connect Stripe and configure the payment requirement for the service to collect a deposit or full payment during booking.
What does AI add to online scheduling?
Online booking pages use your availability and booking rules. The AI assistant adds conversational help for booking, cancellation and rescheduling requests in chat and SMS. Automated reminders follow configured rules.
Does Voxiplan also provide a business phone system?
Voxiplan focuses on online booking and AI scheduling assistance. For business phone numbers, call routing and AI call answering, explore VoxiPlus.
Can I try the booking workflow before committing?
You can start a free trial without a credit card. Set up a representative service and test the full booking journey. Check the pricing page for current plans and included features.
Start with your first booking page
Connect a calendar, add a service and test your booking flow. Set up availability, reminders and AI scheduling assistance around the way you work.
Start free trial
No credit card required.