Step 1
Define your availability
Connect your calendar or set a custom schedule per appointment type, team member, or resource.
Online appointment scheduling
Simplify online appointment scheduling
Experience seamless scheduling with a web booking solution that's as dynamic as your day.
Start free trial No credit card required.
As seen on
8.000+
Businesses worldwide
34
Languages supported
99.9%
Uptime guaranteed
Get more online bookings in just a few clicks
Step 2
Share or embed your widget
Share a booking link or embed your booking widget directly on your website.
Step 3
Send automatic confirmations
Clients and you both receive instant confirmations by email or SMS once a booking is made.
Streamline your scheduling workflow
Set up in seconds
Intuitive setup that gets you running immediately.
Fine-tune your availability
Custom schedules for specific events, resources, or workspaces.
Automatic reminders
Confirmations, reminders, and rescheduling notices with zero manual work.
Manage teams and locations
Coordinate people, places, and resources with ease.
Customize your calendar view
Month, week, day, or list, depending on how you work.
Book across time zones
Time zones are auto-detected so there are no mix-ups.
Enhanced availability
Fine-tune availability for every team member
Customize schedules for individual team members, make temporary adjustments seamlessly, and create template schedules for recurring availability patterns.
Individual schedules
Custom availability for each team member.
Template schedules
Create recurring availability patterns to save time.
Team management
Assign bookings to multiple team members
Easily assign team members to different workspaces, locations, and appointment types. Get granular with custom availabilities for each person.
Team assignments
Assign members to workspaces and appointment types.
Granular control
Custom availabilities per member and per location.
Calendar sync
Sync your online calendar
Synchronize with established calendar systems for a unified view of your schedule. Integrate with Google Calendar, Microsoft, iCal, and more.
Unified view
All your schedules stay synced in one place.
Privacy-first sharing
Team calendars stay private and only availability is synced.
Booking rules
Your business, your rules
Adapt the system to how you work instead of the other way around. Set cancellation policies, combine availability of people and resources, and use waiting lists to maximize utilization.
Cancellation policies
Set minimum notice windows and auto-enforce your rules.
Waiting lists
Notify queued clients automatically when a slot opens.
Combined availability
Merge people and resources into one bookable view.
Customization
Customize the layout and forms
Match your current design, customize confirmation emails, and ask exactly the questions you need for every booking.
Brand-matched design
Apply your logo, colors, and fonts to the booking widget.
Custom intake forms
Collect the information you need before every appointment.
Branded emails and SMS
Confirmations and reminders that feel on-brand.
Integrated payments
Get the money thing out of the way
Collect payment at the point of booking so you can focus on delivering the service. Supports Stripe, PayPal, promotions, and credit systems.
Stripe and PayPal
Accept cards and digital wallets at checkout instantly.
Promotions and discounts
Create promo codes, early-bird rates, and loyalty pricing.
Credit system
Let clients pre-purchase session credits instead of paying per booking.
Connect the calendars you already use
Use Voxiplan with the calendar integrations we currently publish, so availability and bookings stay in sync without manual updates.
Google Calendar
Real-time sync with your Google calendar to find availabilities, schedule and edit appointments automatically.
View integration
Outlook Calendar
Connect Voxiplan with your Outlook Calendar to manage availabilities and sync appointments instantly.
View integration
Office 365
Connect Voxiplan to Office 365 Calendar to streamline scheduling and keep your availability accurate.
View integration
Exchange Calendar
Connect Voxiplan with your Microsoft Exchange calendar for a robust seamless 2-way-sync.
View integration
iCloud Calendar
Connect Voxiplan with your iCloud / Apple Calendar for real-time updates and seamless availability management.
View integration
Works for every kind of business
Voxiplan is designed to be flexible enough for any scheduling scenario.
Health and medical
Beauty and wellness
Fitness and sports
Education
Professional services
Events and entertainment
Public services
Retail and services
More than just an online calendar
Voxiplan is your all-in-one scheduling automation platform across every channel your clients use.
Automate bookings over the phone
Voxiplan's AI assistant lets callers book appointments with you 24/7 over the phone.
Conversational booking assistant
A natural AI assistant that manages bookings, cancellations, and rescheduling through chat and SMS.
All channels in one place
Manage bookings across web, phone, chat, and SMS from a single unified platform.
The benefits of appointment scheduling software
The numbers speak for themselves. Here is what Voxiplan customers experience.
80%
Less admin time
Automating booking removes calls, emails, and back-and-forth scheduling work.
45%
Fewer no-shows
Automatic reminders by email and SMS reduce forgotten appointments.
24/7
Always bookable
Clients can book at any time, on any device, without waiting for office hours.
Take it from our customers
"Voxiplan cut our admin time by 80%. Clients love booking online at any hour, and reminders have nearly eliminated no-shows."
SM
Sarah Mitchell
Yoga Studio Owner
"The calendar sync is flawless. Google Calendar and Voxiplan stay in step, and we have not had a double-booking since switching."
JO
Dr. James Okafor
Medical Practitioner
"Setup took under an hour. By the afternoon my booking page was live and my first online appointment was confirmed."
PS
Priya Sharma
Executive Career Coach
Frequently asked questions
The answers you should not need to dig for.
How long does it take to set up?
Most users are fully up and running within an hour. Define your availability, customize your widget, and share your booking link.
Which calendars does Voxiplan sync with?
Voxiplan supports real-time sync with Google Calendar, Outlook, Microsoft 365, Exchange, and iCloud.
Can clients reschedule or cancel their own bookings?
Yes. You define the rules and time windows. When a slot opens, clients on your waiting list can be notified automatically.
What payment providers are supported?
Stripe and PayPal are supported out of the box, alongside regional providers and credit-based flows.
Can I customize the booking form and confirmation emails?
Yes. You can add custom questions, upload fields, branding, and tailored confirmation or reminder templates.
Is there a free plan?
Yes. Individual users and small businesses can start for free without entering payment details.
Get instant access and start managing bookings
More than just an online calendar. Automate bookings over the phone, chat and SMS with Voxiplan.
Start free trial
No credit card required.